Wedding Planning
One team plans, designs, and runs your wedding so you can stay present and enjoy every moment.
About This Service
Your wedding, planned with intention
Your wedding should feel like you, not like a template. We plan each detail around your style, your guests, and the way you want the day to feel.
From garden ceremonies to ballroom receptions, we bring clear design direction and calm coordination so the whole day feels smooth.
We handle vendor management, timelines, decor, and guest flow so you can be present with your people.
If this sounds like you, we should talk:
I know what I want my wedding to look like. I just need someone to make it happen without losing the vision.
Every time I open my planning spreadsheet I feel more behind than when I started.
I keep getting different answers from different vendors and I have no idea who to trust.
My partner and I disagree on half the details and we need someone to help us meet in the middle.
I don't want to spend my wedding day worrying about whether the florist showed up on time.
Our families have strong opinions. I need a team that can keep the peace and keep us on track.
Starting Inclusions
Planning & Design
Kickoff meeting where we get clear on your style, your priorities, and what matters most to you and your guests.
A budget map that tells you what to spend where, plus a decision schedule so you always know what is next.
A short list of vendors that fit your look, your date, and your budget. We can source decor, catering, rentals, linens, photo, video, music, lighting, AV, transportation, staffing, hotel blocks, stationery, favors, officiant, insurance, and more.
Vendor outreach, introductions, and scheduling. We join meetings when it helps move decisions faster and keeps details straight.
Contract review before you sign, plus notes on terms, payment schedules, and what to ask for.
A design direction that ties the day together. Color, textures, florals, tabletop, layout, lighting, signage, and the moments guests remember.
Layout and guest flow planning so the ceremony, cocktail hour, and reception feel easy to move through.
A working plan for invitations and paper goods. Wording help, print options, and how it connects back to the design.
RSVP support and headcount tracking if you want us to handle it, including meal counts and seating inputs.
Wedding website updates so details stay consistent and guests stop asking you the same questions.
Welcome bag planning and delivery for out of town guests if your weekend needs it.
As many check ins as you need to keep decisions moving. Phone and email support throughout planning.
Week of and Day of
Implementation
Final walk through
On site review of the full day plan, the layout, timing, and every handoff. We leave with a clean list and clear owners.
Run of show and vendor sheet
A complete day timeline plus a single sheet for vendors with contacts, arrival windows, load in notes, and key reminders.
Two week detail check
We confirm the final choices, collect personal items you want styled, and lock the plan so you can breathe.
Wedding party timing
A simple schedule for the wedding party and key family. We share it at rehearsal or by email, whichever you prefer.
Design execution
We align florist, decor team, rentals, and venue so the visual plan lands the way it should. We also style personal details you provide.
Confirmations
We confirm every vendor, every arrival, and every setup note that week. We also advise on tips and final payments.
Rehearsal support
We guide the walk through, help cue entrances, and make sure everyone knows where to be and when.
Event day coverage
Full day on site management for setup, guest arrival, ceremony, reception flow, and the first phase of breakdown.
Guest and vendor management
We answer questions, solve issues fast, and keep the day moving so you stay present.
End of night reset
We return key personal items to your suite or to a person you choose ahead of time.
Emergency kit
A stocked kit on site for the little things that pop up. You will not have to think about it.
Team on site
Your lead coordinator plus an assistant for smoother setup, tighter timing, and faster problem solving.
Add Ons Available
Customizable Inclusions
Venue search and site visits
Welcome bag build out and drop off for out of town guests
Rehearsal dinner planning and coordination
Morning after brunch planning and coordination
Curated Styles
Themes and Styles
Pick a style you love or build a custom look with us
Timeless sophistication with refined details, crystal accents, and a palette of ivory and gold.
Color Palette
Lush greenery, cascading florals, and soft pastels inspired by the beauty of nature.
Color Palette
Clean lines, bold contrasts, and contemporary glamour with striking metallic accents.
Color Palette
Warm wood tones, natural textures, and vintage charm with an elevated twist.
Color Palette
Free spirited elegance with rich textures, earthy tones, and eclectic details.
Color Palette
Soft candlelight, draped fabrics, and delicate details for a dreamlike celebration.
Color Palette
Your Journey
Planning Timeline
A clear timeline keeps planning simple and your date on track
Month 1 to 2
Discovery & Consultation
- Kickoff meeting to lock your style, priorities, and guest experience goals
- Budget map and decision schedule so you always know what is next
- Venue and date review, plus a clear plan for any open items
- Vendor short list based on your look, your date, and your budget
Month 3 to 5
Design & Planning
- Design direction for color, florals, tabletop, layout, lighting, and signage
- Vendor meetings and bookings with contract review before you sign
- Layout and guest flow planning for ceremony, cocktail hour, and reception
- Wedding website and paper goods plan so details stay consistent
Month 6 to 8
Vendor Management
- Menu tastings and service planning with your catering team
- Floral direction, mockups, and the full decor pull list
- Rentals, lighting, and production details that shape the room
- Music planning and key moments so the day feels paced and smooth
Month 9 to 11
Details & Refinement
- Stationery, signage, and final wording across every touchpoint
- RSVP tracking, meal counts, and a seating plan that makes sense
- Welcome bag planning and weekend details for out of town guests
- Vendor notes, timing checks, and final design refinements
Final month
Final Preparations
- Final walk through at the venue to confirm layout, flow, and timing
- Run of show and vendor sheet shared with your full team
- Rehearsal support plus a simple timeline for wedding party and key family
- Personal items styling plan and backup notes for common issues
Wedding Day
Flawless Execution
- Setup and styling management so the room lands on time and on plan
- Vendor and guest management so you do not get pulled into questions
- Ceremony and reception flow management, cues, and transitions
- Fast problem solving behind the scenes so the day stays calm
- End of night reset and secure handoff of personal items
After
Memories & Follow Up
- Vendor closeout and final checks so nothing gets missed
- Photo and video delivery support and next steps
- Return of personal items and any final handoffs
Timeline may be adjusted based on event complexity and advance booking
Gallery
Inspiration Gallery
See our past wedding celebrations
Love Letters
Client Testimonials
"ZoeLux turned our dream wedding into a reality that exceeded every expectation. From the first consultation to the last dance, every detail was handled with such grace and precision. We never felt stressed for a single moment."
"The attention to detail was extraordinary. Our guests are still talking about how beautiful everything was. The team anticipated every need before we even knew we had it, and the design was absolutely breathtaking."
"Working with ZoeLux was the best decision we made for our wedding. They took our vague Pinterest board and turned it into a cohesive, stunning celebration that felt completely personal and effortlessly elegant."
Questions
Frequently Asked Questions
Most couples book 8 to 12 months ahead. For busy season weddings from May to October, 12 to 18 months gives you better vendor and venue options.
You can bring your own venue or we can suggest options that fit your guest count, style, and budget. Venue rental is usually separate, and we handle coordination with the venue team.
Every package includes planning, design direction, decor coordination, setup, and event day management. Catering, photography, entertainment, and venue fees are usually separate, and we help you source and manage them.
Yes. Packages are a starting point. We adjust scope based on your vision, guest count, and budget.
Policy terms depend on your package and timing. If your date changes, we do our best to move services to your new date when possible.
Yes. We plan destination weddings and handle travel logistics, local vendor coordination, welcome events, and multi day schedules. Travel fees depend on location.
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